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How To Fill Out A USPS Form - Full Breakdown

Here is the step-by-step guide on how to complete the updated USPS Form 1583. The numbers correspond to the boxes in the form.

Section #1 – Private Mailbox (PMB) Information

  1. This should state the date the mailbox was opened (the date of signup)

  2. This section can be left blank

Section #2 – Commercial Mail Receiving Agency (CMRA) Place of Business Information

This section should state the address & mailbox number of the virtual mailbox that you are intending to use (the address of the mailbox location you signed up for)

Section #3 – Type of Service Requested

You will need to mark this depending on the purpose of the mailbox, whether you are intending to use it for personal use or business use.

Note: If the business box is marked, the business section (section 7) must be filled out as well.

Section #4 – Name of Applicant & Address

  1. Your Last Name (surname)

  2. Your First Name (forename)

  3. Your Middle Initial (if applicable)

  4. Your Contact Telephone Number

  5. Your Contact Email Address

  6. Your Street Home Address (first line of address)

  7. City

  8. State

  9. Zip code

  10. Country

  11. You will need to check ‘Yes’ if you are a court-ordered protected individual who has an existing order of protection or restraining order, otherwise you must check ‘No’ (if you check Yes, you will need to present a copy of the court order)

Section #5 – Authorized Individual

Fill this out if you want to authorize somebody else to pickup/collect your mail for you. This individual is NOT a mailbox recipient.


  1. Authorized Individuals Last Name (surname)

  2. Authorized Individuals First Name (forename)

  3. Authorized Individuals Middle Initial (if applicable)

  4. Authorized Individuals Contact Telephone Number

  5. Authorized Individuals Contact Email Address

  6. Authorized Individuals Street Home Address (first line of address)

  7. City

  8. State

  9. Zip Code

  10. County

Note: The home address stated here cannot be a PO Box or mailbox address. It must be a residential address.

Section #6 – If Transferring PMB Mail to Another Address

Fill this section out if the mail addressed to this PMB is to be transferred, mailed, shipped, or emailed to another address. 


  1. Street Address Mail Is Transferred To (first line of address)

  2. City

  3. State

  4. Zip Code

  5. Country

  6. Contact Telephone Number

  7. Email Address

Section #7 – Business/Organization Information

This section must be filled out if section 3 of the form states the type of service is requested as business/organization use 

(you intend to use the mailbox for business purposes).

  1. Name of Business/Organization

  2. Type of Business

  3. Business Street Address (first line of address)

  4. City

  5. State

  6. Zip Code

  7. Country

  8. Contact Telephone Number (for the business)

  9. Place of Registration (if the business is new or has not been registered yet, please us N/A in this section)

Note: The business address stated here cannot be the mailbox address you are currently signing up for.

Section #8 – Photo ID Information for Applicant

  1. Your Name (as stated on the ID)

  2. Applicant ID Number (ID number stated on the ID)

  3. Issuing Entity

  4. Expiration Date on the ID

  5. Photo ID Type (You will need to check which one of the IDs you are presenting)

Section #9 – Address ID Information for Applicant

  1. Your Name (as stated on the ID)

  2. Applicants Street Home Address (first line of address)

  3. City

  4. State

  5. Zip Code

  6. Country

  7. Address ID Type (You will need to check which one of the IDs you are presenting)

Note: You cannot present the same ID for both sections of the form (section 8 & 9).

Section #10 – Photo ID Information for Authorized Individual (if applicable)

If you are adding an authorized individual to collect your mail from the mailbox location on your behalf, they need to be present in the notary session with you and verify their identity. If you are not adding an authorized individual, you can leave this section blank.

  1. Authorized Individuals Name (as stated on the ID)

  2. Authorized Individuals ID Number (ID number stated on the ID)

  3. Issuing Entity

  4. Expiration Date on the ID

  5. Photo ID Type (You will need to check which one of the IDs they are presenting)

Section #11- Address ID Information for Authorized Individual (if applicable)

If you are adding an authorized individual to collect your mail from the mailbox location on your behalf, they need to be present in the notary session with you and verify their identity. If you are not adding an authorized individual, you can leave this section blank.

  1. Authorized Individuals Name (as stated on the ID)

  2. Authorized Individuals Street Home Address (first line of address)

  3. City

  4. State

  5. Zip Code

  6. Country

  7. Address ID Type (You will need to check which one of the IDs they are presenting)

Note: The Authorized Individual cannot present the same ID for Sections 10 and 11 of the form.

Section #12 – Exceptions for Additional Recipients of Mail

This section is used if you would like/need to add other recipients to receive mail items at the mailbox under their own name.

  • For Business/Organization Use:

    • List all members who will be receiving mail at this PMB

    • Each person listed must be able to present two forms of valid ID to the Postal Service upon request

  • For Residential/Individual Use:

    • A parent or guardian may receive the mail of a minor by listing the minor’s name

    • The minor’s ID is not required

Section #13 – Signature of Applicant

  1. Signature of Applicant (signed during the notary session)

  2. Date (date it was signed)

Note: This must be signed ONLY during the notary session.

Section #14 – Signature of Witness

  1. Signature of Witness

  2. Date

Note: This section will be signed by the legal notary personnel during the notary session 



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