Here is the step-by-step guide on how to complete the updated USPS Form 1583. The numbers correspond to the boxes in the form.
Section #1 – Private Mailbox (PMB) Information
This should state the date the mailbox was opened (the date of signup)
This section can be left blank
Section #2 – Commercial Mail Receiving Agency (CMRA) Place of Business Information
This section should state the address & mailbox number of the virtual mailbox that you are intending to use (the address of the mailbox location you signed up for)
Section #3 – Type of Service Requested
You will need to mark this depending on the purpose of the mailbox, whether you are intending to use it for personal use or business use.
Note: If the business box is marked, the business section (section 7) must be filled out as well.
Section #4 – Name of Applicant & Address
Your Last Name (surname)
Your First Name (forename)
Your Middle Initial (if applicable)
Your Contact Telephone Number
Your Contact Email Address
Your Street Home Address (first line of address)
City
State
Zip code
Country
You will need to check ‘Yes’ if you are a court-ordered protected individual who has an existing order of protection or restraining order, otherwise you must check ‘No’ (if you check Yes, you will need to present a copy of the court order)
Section #5 – Authorized Individual
Fill this out if you want to authorize somebody else to pickup/collect your mail for you. This individual is NOT a mailbox recipient.
Authorized Individuals Last Name (surname)
Authorized Individuals First Name (forename)
Authorized Individuals Middle Initial (if applicable)
Authorized Individuals Contact Telephone Number
Authorized Individuals Contact Email Address
Authorized Individuals Street Home Address (first line of address)
City
State
Zip Code
County
Note: The home address stated here cannot be a PO Box or mailbox address. It must be a residential address.
Section #6 – If Transferring PMB Mail to Another Address
Fill this section out if the mail addressed to this PMB is to be transferred, mailed, shipped, or emailed to another address.
Street Address Mail Is Transferred To (first line of address)
City
State
Zip Code
Country
Contact Telephone Number
Email Address
Section #7 – Business/Organization Information
This section must be filled out if section 3 of the form states the type of service is requested as business/organization use
(you intend to use the mailbox for business purposes).
Name of Business/Organization
Type of Business
Business Street Address (first line of address)
City
State
Zip Code
Country
Contact Telephone Number (for the business)
Place of Registration (if the business is new or has not been registered yet, please us N/A in this section)
Note: The business address stated here cannot be the mailbox address you are currently signing up for.
Section #8 – Photo ID Information for Applicant
Your Name (as stated on the ID)
Applicant ID Number (ID number stated on the ID)
Issuing Entity
Expiration Date on the ID
Photo ID Type (You will need to check which one of the IDs you are presenting)
Section #9 – Address ID Information for Applicant
Your Name (as stated on the ID)
Applicants Street Home Address (first line of address)
City
State
Zip Code
Country
Address ID Type (You will need to check which one of the IDs you are presenting)
Note: You cannot present the same ID for both sections of the form (section 8 & 9).
Section #10 – Photo ID Information for Authorized Individual (if applicable)
If you are adding an authorized individual to collect your mail from the mailbox location on your behalf, they need to be present in the notary session with you and verify their identity. If you are not adding an authorized individual, you can leave this section blank.
Authorized Individuals Name (as stated on the ID)
Authorized Individuals ID Number (ID number stated on the ID)
Issuing Entity
Expiration Date on the ID
Photo ID Type (You will need to check which one of the IDs they are presenting)
Section #11- Address ID Information for Authorized Individual (if applicable)
If you are adding an authorized individual to collect your mail from the mailbox location on your behalf, they need to be present in the notary session with you and verify their identity. If you are not adding an authorized individual, you can leave this section blank.
Authorized Individuals Name (as stated on the ID)
Authorized Individuals Street Home Address (first line of address)
City
State
Zip Code
Country
Address ID Type (You will need to check which one of the IDs they are presenting)
Note: The Authorized Individual cannot present the same ID for Sections 10 and 11 of the form.
Section #12 – Exceptions for Additional Recipients of Mail
This section is used if you would like/need to add other recipients to receive mail items at the mailbox under their own name.
For Business/Organization Use:
List all members who will be receiving mail at this PMB
Each person listed must be able to present two forms of valid ID to the Postal Service upon request
For Residential/Individual Use:
A parent or guardian may receive the mail of a minor by listing the minor’s name
The minor’s ID is not required
Section #13 – Signature of Applicant
Signature of Applicant (signed during the notary session)
Date (date it was signed)
Note: This must be signed ONLY during the notary session.
Section #14 – Signature of Witness
Signature of Witness
Date
Note: This section can be signed by the agent, an authorized employee, or a Notary Public.
