Using a pen name, alias, or pseudonym for your virtual address can provide added privacy or align with your professional identity. However, the USPS requires that your identity is verified when opening a mailbox. This article outlines the steps and considerations for using an alternative name while adhering to USPS regulations.
Steps to Use a Pen Name or Alias
Step 1: Verify Your Identity
The USPS mandate's identity verification, which includes submitting valid identification documents to confirm your identity when opening a mailbox. This is a non-negotiable step to comply with federal regulations.
Step 2: Check with Your Mail Center Operator
Inquire About Policy: Contact your mail center operator directly to confirm if they allow the use of alternative names (e.g., pen names, pseudonyms, or nicknames) for receiving mail.
Confirm Additional Requirements: Some mail centers may require additional documentation, such as a fictitious name certificate, to authorize the use of alternative names.
Step 3: Update the USPS Form 1583
Include Alternative Names: If your mail center approves, update the USPS Form 1583 to include your pen name, pseudonym, nickname, or website name in the designated section (typically Section 12).
Notarize the USPS FORM 1583 online or In-person Verification.
Ensure all information provided is accurate and aligns with the requirements of your mail center operator.
Step 4: Add Your Pen Name or Alias as an Authorized Recipient
For instructions on how to add your pen name or alias as an authorized recipient, refer to this article. Adding an Additional Recipient onto your Mailbox
Ensure you upload the following:
Your completed USPS Form 1583.
Two valid IDs.
Any additional documentation required by your mail center operator.